Digitally and legally compliantly archiving business mail
secrecy
guaranteed
100% GeBüv-compliant
Archived in compliance with auditing standards
Your business documents are archived in compliance with auditing standards and in a manner that ensures auditability – with a retention period of up to 10 years.
Available at all times
Access your archived documents at any time and from anywhere – in the office, at home, or on the go.
Efficiently organised
All documents are centrally stored, searchable and clearly structured. This way you can find invoices, contracts and receipts in seconds.
Full Control
Assign individual access rights for your team and always keep control over who can view which documents.
ScanningService
Send business mail with just a few clicks and have it delivered physically or digitally – without additional software.
ePost SmartSend
Protect sensitive email communications reliably and in compliance with the law – without additional software.
Frequently asked questions
In addition to the GeBüV conformity of eArchiv Basic, eArchiv Plus also provides you with the following function:
- individual access rights at document and folder level
With individual access rights, you can grant your users access rights to individual documents. Only your company administrators have access to all documents.
Yes, this is possible. You can order your data for download using the "Data export" function by clicking on the corresponding icon and setting a password. We will send you an e-mail as soon as your data is available for download as a zip file.
The zip is encrypted with your password so that the data remains protected after export. The file contains your entire eArchiv and the transaction data for each document. It may therefore take some time for the e-mail with the download link to be made available. The export can then be downloaded for 14 days using the link.
You can upload your locally saved documents to your eArchiv.
This is of course also possible using drag & drop.
You can use the access rights to protect your documents by assigning access rights in the detailed view. On the document, you can see who has access to the document.
Where no lock is displayed, all users have access to this document.
Under "Manage access rights", you can view and edit all existing access rights.
To assign access rights to another user, simply click in the Email or Name field and select the person(s) from the list.
Under "Users" you can create additional users for your company, which are then automatically displayed in the access rights list for selection.
You can create your own folders and file documents in a structured way. You can use the search field to easily search for text in your document Tags can help you keep things organised. You can limit and filter the search with the tags so that you can find the desired document more quickly.
To change the subscription, the existing eArchiv Plus subscription must be deactivated.
The eArchiv Basic widget can be activated after the 30-day period has expired.